Using the MHTC Medical Program Administration screen, you can document and manage information on patients who require specialized medical treatment and housing. To access this screen, click the Programs option from the Global Menu, then select the MHTC – Medical option. The Referrals tab serves as a landing area for patients moving into MHTC.
At the top of the MHTC – Medical screen, you will find 5 tabs, along with the following fields and columns of information:
- Refresh button – Click this button to refresh the screen.
- Add Patient button – Click this button to admit a patient into the MHTC – Medical program. The system displays the Admit Patient screen, where you can use the dropdown to select your patient from the list.
- First Name – This field displays the patient’s first name.
- Last Name – This field displays the patient’s last name.
- Booking Number – This field displays the patient’s booking number. You can click this hyperlink to view the MHTC – Medical Patient Summary.
To complete any of the forms, select the toggle switch (1) next to the patient’s name, then select an Action (2) from the dropdown menu. Choose the form you want to complete, then click the Perform Action (3) button.
Forms that you should complete for the patient include:
- MHTC Consent to Treatment – You should complete this consent form for the patient every 14 days.
- MHTC Nursing Admission – You should complete this form for the patient every 14 days.
- MHTC Psychiatric Assessment – You should complete this form for the patient within 24 hours of admission into the program.
- Administrative Note – You should complete an administrative note for the patient once per week. The note type defaults to Psychiatrist, but you can choose from any of the note types in the dropdown menu. Once you have selected your note type, type in your note in the free text box below, then click the Save button.
Once you have completed any of the forms or added a note for the patient, the system displays the user who created the document and the date and time it was completed in the appropriate column with a blue checkmark.
You can also move the patient off the Referral tab and into the appropriate queue by selecting the toggle switch next to the patient’s name, then selecting the Move To Queue option from the Action dropdown menu and clicking the Perform Action button. The system displays the Move To Queue window, where you can select from one of the following queues:
MHTC – Medical Patient Summary
You can view general information about the patient, their demographics, current program details, and more. Any administrative notes, forms, and summaries that have been completed on the patient are included on this screen. To access this information, simply click on the patient’s Booking Number (blue hyperlink) and the system displays the Patient Summary.
You can also add an attachment from this screen, and it will be added directly into the patient’s chart. When you click the Add Attachment button, the system displays the Add New Attachment screen.
- Click the Browse button to select the file that you want to attach.
- Select the type of document you are attaching.
- If necessary, select another attribute to include about the attachment.
- Enter the date of service associated with the document you are adding. The system defaults to the current date and time.
- Click this checkbox to add the patient into the Behavioral Health Queue. The patient will appear on the Records Review tab.
- Click the Save button to save the attachment. The system displays a success message at the top of the screen in green. When you return to the Main Patient Screen, you can view the document in the History Window.
ACU Obs I Tab
Once the patient has been placed into the Acute Care Unit, the following forms must be completed as part of the clinical management of the patient. Patients can be placed in this queue from the Referral tab. A patient must have a MHTC Consent to Treatment and an MHTC Nursing Admission form due upon admission into this queue.
The screen contains the following fields and columns of information that pertain to the specific form when you complete it for the patient:
- Refresh button – Click this button to refresh the screen.
- Add Patient button – Click this button to admit a patient into the MHTC – Medical program. The system displays the Admit Patient screen, where you can use the dropdown to select your patient from the list. They will be added to the Referral tab so you can begin the necessary documentation.
- First Name – This field displays the patient’s first name.
- Last Name – This field displays the patient’s last name.
- Booking Number – This field displays the patient’s booking number. You can click this hyperlink to view the patient summary.
To complete any of the forms, select the toggle switch (1) next to the patient’s name, then select an Action (2) from the dropdown menu. Choose the form you want to complete, then click the Perform Action (3) button.
Forms that you should complete for the patient include:
- MHTC Nursing Observation – You must complete this form every 12 hours for the patient while the patient is in the ACU.
- MHTC Daily Nursing Assessment – You must complete the Daily Nursing Assessment once per day while the patient is in the ACU.
- Provider Daily Documentation – Providers must complete a daily documentation form by entering either a Quick or SOAP Note once per day. They can also order any medications, treatments, appointments, diets, and other items directly from this form.
- MHTC Psychiatric Encounter – You must complete this form once per day while the patient is in the ACU.
Once you have completed any of the forms for the patient, the system begins a timer which counts down the days and time until the next assessment is due for the patient. Patients that are overdue display in red.
- MHTC Nursing Observation (Timer) – Displays the date and time the next nursing observation is due for the patient.
- MHTC Daily Nursing Assessment (Timer) – Displays the date and time the next nursing assessment is due for the patient.
- MHTC Provider Daily Documentation (Timer) – Displays the date and time the next provider note is due for the patient.
- MHTC Psychiatric Encounter (Timer) – Displays the date and time the next psychiatric note is due for the patient.
You can also move the off this queue and into the next appropriate queue by selecting the toggle switch next to the patient’s name, then selecting the Move To Queue option from the Action dropdown menu and clicking the Perform Action button.
ACU Obs II Tab
Once the patient has been placed into the Acute Care Unit, the following forms must be completed as part of the clinical management of the patient. Patients can be placed in this queue from the Referral tab. A patient must have a MHTC Consent to Treatment and an MHTC Nursing Admission form due upon admission into this queue.
The screen contains the following fields and columns of information that pertain to the specific form when you complete it for the patient:
- Refresh button – Click this button to refresh the screen.
- Add Patient button – Click this button to admit a patient into the MHTC – Medical program. The system displays the Admit Patient screen, where you can use the dropdown to select your patient from the list. They will be added to the Referral tab so you can begin the necessary documentation.
- First Name – This field displays the patient’s first name.
- Last Name – This field displays the patient’s last name.
- Booking Number – This field displays the patient’s booking number. You can click this hyperlink to view the patient summary.
To complete any of the forms, select the toggle switch (1) next to the patient’s name, then select an Action (2) from the dropdown menu. Choose the form you want to complete, then click the Perform Action (3) button.
Forms that you should complete for the patient include:
- MHTC Nursing Observation – You must complete this form every 12 hours for the patient while the patient is in the ACU.
- MHTC Daily Nursing Assessment – You must complete the Daily Nursing Assessment for once per day while the patient is in the ACU.
- Provider Daily Documentation – Providers must complete a daily documentation form by entering either a Quick or SOAP Note once per day. They can also order any medications, treatments, appointments, diets, and other items directly from this form.
- MHTC Psychiatric Encounter – You must complete this form once per week while the patient is in the ACU.
Once you have completed any of the forms for the patient, the system begins a timer which counts down the days and time until the next assessment is due for the patient. Patients that are overdue display in red.
- MHTC Nursing Observation (Timer) – Displays the date and time the next nursing observation is due for the patient.
- MHTC Daily Nursing Assessment (Timer) – Displays the date and time the next nursing assessment is due for the patient.
- MHTC Provider Daily Documentation (Timer) – Displays the date and time the next provider note is due for the patient.
- MHTC Psychiatric Encounter (Timer) – Displays the date and time the next psychiatric note is due for the patient.
You can also move the off this queue and into the next appropriate queue by selecting the toggle switch next to the patient’s name, then selecting the Move To Queue option from the Action dropdown menu and clicking the Perform Action button.
TRU Tab
Once the patient has been placed into the Therapeutic Restriction Unit, the following forms must be completed as part of the clinical management of the patient. Patients can be placed in this queue from the Referral tab. A patient must have a MHTC Consent to Treatment and an MHTC Nursing Admission form due upon admission into this queue.
The screen contains the following fields and columns of information that pertain to the specific form when you complete it for the patient:
- Refresh button – Click this button to refresh the screen.
- Add Patient button – Click this button to admit a patient into the MHTC – Medical program. The system displays the Admit Patient screen, where you can use the dropdown to select your patient from the list. They will be added to the Referral tab so you can begin the necessary documentation.
- First Name – This field displays the patient’s first name.
- Last Name – This field displays the patient’s last name.
- Booking Number – This field displays the patient’s booking number. You can click this hyperlink to view the patient summary.
To complete any of the forms, select the toggle switch (1) next to the patient’s name, then select an Action (2) from the dropdown menu. Choose the form you want to complete, then click the Perform Action (3) button.
Forms that you should complete for the patient include:
- MHTC Nursing Observation – You must complete this form every 12 hours for the patient while the patient is in the TRU.
- MHTC Daily Nursing Assessment – You must complete the Daily Nursing Assessment for once per day while the patient is in the TRU.
- Provider Daily Documentation – Providers must complete a daily documentation form by entering either a Quick or SOAP Note once per day. They can also order any medications, treatments, appointments, diets, and other items directly from this form.
- MHTC Psychiatric Encounter – You must complete this form once per month while the patient is in the TRU.
Once you have completed any of the forms for the patient, the system begins a timer which counts down the days and time until the next assessment is due for the patient. Patients that are overdue display in red.
- MHTC Nursing Observation (Timer) – Displays the date and time the next nursing observation is due for the patient.
- MHTC Daily Nursing Assessment (Timer) – Displays the date and time the next nursing assessment is due for the patient.
- MHTC Provider Daily Documentation (Timer) – Displays the date and time the next provider note is due for the patient.
- MHTC Psychiatric Encounter (Timer) – Displays the date and time the next psychiatric note is due for the patient.
You can also move the off this queue and into the next appropriate queue by selecting the toggle switch next to the patient’s name, then selecting the Move To Queue option from the Action dropdown menu and clicking the Perform Action button.
CCU Tab
Once the patient has been placed into the Chronic Care Unit, the following forms must be completed as part of the clinical management of the patient. Patients can be placed in this queue from the Referral tab. A patient must have a MHTC Consent to Treatment and an MHTC Nursing Admission form due upon admission into this queue.
The screen contains the following fields and columns of information that pertain to the specific form when you complete it for the patient:
- Refresh button – Click this button to refresh the screen.
- Add Patient button – Click this button to admit a patient into the MHTC – Medical program. The system displays the Admit Patient screen, where you can use the dropdown to select your patient from the list. They will be added to the Referral tab so you can begin the necessary documentation.
- First Name – This field displays the patient’s first name.
- Last Name – This field displays the patient’s last name.
- Booking Number – This field displays the patient’s booking number. You can click this hyperlink to view the patient summary.
To complete any of the forms, select the toggle switch (1) next to the patient’s name, then select an Action (2) from the dropdown menu. Choose the form you want to complete, then click the Perform Action (3) button.
Forms that you should complete for the patient include:
- MHTC Nursing Observation – You must complete this form every 12 hours for the patient while the patient is in the CCU.
- Provider Daily Documentation – Providers must complete a daily documentation form by entering either a Quick or SOAP Note once per day. They can also order any medications, treatments, appointments, diets, and other items directly from this form.
- MHTC Psychiatric Encounter – You must complete this form once per month while the patient is in the CCU.
Once you have completed any of the forms for the patient, the system begins a timer which counts down the days and time until the next assessment is due for the patient. Patients that are overdue display in red.
- MHTC Nursing Observation (Timer) – Displays the date and time the next nursing observation is due for the patient.
- MHTC Provider Daily Documentation (Timer) – Displays the date and time the next provider note is due for the patient.
- MHTC Psychiatric Encounter (Timer) – Displays the date and time the next psychiatric note is due for the patient.
You can also move the off this queue and into the next appropriate queue by selecting the toggle switch next to the patient’s name, then selecting the Move To Queue option from the Action dropdown menu and clicking the Perform Action button.