You can easily view which part(s) of the admissions process still needs to be completed for a patient in the Medical/Mental Health Admissions Queue. From the Global Menu, click on Admissions Process, then select the Medical/Mental Health option. The system displays the Medical/Mental Health Admissions Queue, as shown below. You can use the filters at the top of the screen to filter your patient list.

You can adjust the Time Window field to narrow your list by patients who have been added to the queue from 1 hour through up to 30 days. The system defaults to 16 hours. You can change the Status field to show those patients whose admissions have been Completed. The system defaults to Not Complete, showing those patients who still need screenings completed.

Since multiple people can manage the admissions process, you can refresh your view at any time by clicking the Refresh button to provide you with updated information in the queue as you begin to complete the next form. You can change the number of entries from 10 (default), 25, 50, 75, 100, or All.

The bottom portion of the screen displays these additional fields:

1. Patient Number – This field displays the patient number.
2. NMCD Number – Displays the inmate number assigned by NMCD.
3. Patient Name – This field displays the name of the inmate.
4. DOB – This field displays the patient’s date of birth.
5. Housing Location – Displays the housing location to which the patient is assigned.
6. Custody Status – This field indicates whether the patient’s custody status – active or inactive.
7. Forms/Assessment – These fields show which forms have been completed and which forms still need to be completed for the patient. A blank checkbox located underneath each required form/assessment indicates the form has not been completed for the patient. 
   • General Informed Consent
   • Receiving Screening
   • TB Screening
   • Intake Labs
   • Education Materials Receipt
   • Psychiatric Encounter
   • Physical Assessment – NOTE: The Physical Assessment form will remain disabled until the patient’s intake panel results are received.
   • Medical Chrono
   • Dental Chrono
   • Remove From Queue – Select this option to remove the patient from the queue. The system will prompt you to enter a Quick Note or SOAP Note before you remove the patient.
8. Search – Enter information about the patient in this field to find the patient in the list. You can enter in the patient’s name, a partial name, date of birth, housing location, NMCD number, or patient number in this field to narrow your list.
9. Time Waiting – Displays the number of hours the patient has been in the queue.
10. Status – Displays the status of the patient in the queue. 

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Completing/Viewing Forms

To complete any of the forms/assessments for the admissions process, click the checkbox below the form name and the system opens the form for you to complete. Once you enter in the required information and save the form, a checkmark will appear on this screen to indicate the form has been completed.

To view any of the forms/assessments that have been completed for the patient, simply click the completed checkbox and the system displays the completed form in a new window.

You will continue completing the required forms for the patient. Once all of the forms have been completed for a patient, the patient’s status will change to Complete.

NOTE: The Physical Assessment form will remain disabled until the patient’s intake panel results are received.