You can easily view which part(s) of the admissions process still needs to be completed for a patient in the Medical/Mental Health Admissions Queue. From the Global Menu, click on Admissions Process, then select the Medical/Mental Health Admissions Queue option.
The system displays the Medical/Mental Health Admissions Queue, as shown below. You can use the filters at the top of the screen to filter your patient list.
You can search for a specific patient within the list of patients using the Find Inmate field. You can also adjust the Time Window field to narrow your list by patients who have been added to the queue from 1 hour through up to 30 days. The system defaults to 16 hours. You can change the Status field to show those patients whose admissions have been Completed. The system defaults to Not Complete, showing those patients who still need screenings completed.
Since multiple people can manage the admissions process, you can refresh your view at any time by clicking the Refresh button to provide you with updated information in the queue as you begin to complete the next form.
The bottom portion of the screen displays these additional fields:
- Offender Number – This field displays the patient number.
- NMCD Number – Displays the inmate number assigned by NMCD.
- Inmate Name – This field displays the name of the inmate.
- Housing Location – Displays the housing location to which the patient is assigned.
- Time Waiting – Displays the time the patient has been in the queue.
- Status – Displays the status of the patient in the queue.
The General Informed Consent, Receiving Screening, TB Screening, Intake Labs, Education Materials Receipt, Psychiatric Encounter, Physical Assessment, Medical Chrono, and Dental Chrono fields show which forms have been completed and which forms still need to be completed for the patient.
A blank checkbox located underneath each required form/assessment indicates the form has not been completed for the patient.
Completing forms and Menu options
To complete any of the forms/assessments for the admissions process, simply right-click on the patient you are working to access the menu and select Complete, choose your form, and the system automatically opens the form for you to complete. If the form is greyed out, it has already been completed.
Other options available from the menu include:
- View – This menu displays all of the forms mentioned above. You can select one of the assessments to view the completed form.
- Remove From Queue – Select this option to remove the patient from the queue. The system will prompt you to enter a Quick Note or SOAP Note before you remove the patient from the queue.
You will continue completing the required forms for the patient. As you complete them, the system places a check mark in the field beneath the form. Once all of the forms have been completed for a patient, the patient’s status will change to Complete.
NOTE: The Physical Assessment form will remain disabled until the patient’s intake panel results are received.