Receiving and Checking in Medications for Administration

You can check in medications for patients using the Receivables screen. To access this screen, click the Pharmacy option from the Global Menu, then click Receivables.

Using the filters across the top of the screen, you can search for a specific RX Order number or by the Location Received (this is the location that received the medication from the pharmacy). You can also filter your list by drug category. To scan in a single medication, scan the barcode on the medication, select the housing unit for the patient, then click the Check In button. The scanned results appear below.

For multiple medication check in, scan in each medication packet and they will appear in the Scanned Results section of the Receivables screen. Click the Check In button to add the medications into TechCare^®.

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Administration Medications by Housing

You can manage and administer medications on a typical medication pass for a selected list of patients grouped by housing, as opposed to one.

Click the EMAR button on the Main Screen of TechCare^®. If you have selected a patient from the Main Screen, the system displays their EMAR. You are still able to proceed in the same manner even if you do not select a patient.

The system opens the Medication Administration Record screen. From this module, you can select a filter from the row across the top of the screen. For a medication pass, narrow down the patients by specific housing units and times. Let’s start by applying filters.

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Medication Administration by Barcode

Note – Not all facilities or all patients will have Wrist bands, but when available, the following instructions apply.

Wrist bands –

1. With the provided Scanner, scan the patient’s Wrist band/Badge to pull up the patient’s chart automatically. This allows you to quickly find the patient’s medications.

2. Once you have selected all medications and given them to the patient, click the Administer Selected button below.

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Patient Specific Meds

1. Scan the patient’s medication to pull up the patient’s account. This is the “ladder” bar code to the right of the medication label.
2. Scan the medication a second time, which activates the “Administration” toggle (5.0) or checkbox (4.5) for every individual medication scanned.
3. Once you have selected all medications and given them to the patient, click the Administer Selected button.

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Stock Supply

1. To administer medications from stock supply, the patient must have an ACTIVE ORDER for the stock medication you want to administer in TechCare^®.
2.  Using the Scanner that is provided, scan the medication bottle or blister pack.
3.  Scan each medication order separately. By scanning the medication barcode, this activates the “Administration” toggle (5.0) or checkbox (4.5) for every individual medication scanned if there is an active order for the medication. If there is not an active order for the medication, you will simply hear a beep, but the switch will not be activated.
4. Prior to completing the administration on any given patient, you can select different Administration Types from the dropdown list, as shown below. For example, if the patient did not come for med pass, you can select 9 – No Show for Medication Pass and enter a brief free text note for documentation purposes. TechCare^® displays NS in red in the grid. You can also click the Add Note hyperlink at the bottom of the medication to enter any additional information.

Once you have appropriately documented a medication, the system displays a value in the medication grid, as shown below. In the example below, the system displays an S showing that the medication was administered from Floor Stock. You can also see who administered the medication and the date it was administered. You can view a five-day administration record in the medication grid so you can quickly see past medication compliance and if a medication is expired.

You can also click on the Administration hyperlink to display the Administration History for the medication. If errors occur, you can cancel the administration of the medication within 24 hours. Simply click the Cancel Administration hyperlink, enter a cancellation reason in the textbox, then click Save.

You can hover over any entry in the data grid for any administered medication and view the administration information.